Reservations, Deposits, and Fees

How are Congregation events reserved?
Reservations may be made up to two and one-half years in advance by URJ congregations. Requests are processed as they are received. Non-URJ groups may make reservations 18 months in advance. Event reservations may be made at any time by contacting the OSRUI Program Coordinator, or by submitting a request via email.

Once a date is awarded, it will be confirmed through a signed contract and a deposit of $1500 per living facility for the Lodge, Bayit, Daniel M. Soref Education and Alumni Center, or Nerenberg Family Center or $750 per living facility for the Health Center or Winterized Cabins. Your signed contract and deposit are your assurance of a confirmed date.

Is my deposit refundable?
If an event is cancelled more than 6 months prior to the event date, the congregation may request a full refund or to apply the deposit to another event.

If an event is cancelled less than 6 months but more than 45 days prior to the event date, the deposit may be applied to a new event, that has not already been scheduled. This event may be scheduled up to 6 months after the original event. There will be a $250 rescheduling fee.

If an event is cancelled 45 days or less before the event date, the entire deposit is forfeited. Any group cancelling a reservation less than one month prior to their scheduled use of camp, two or more times a year, will be assessed 10% more for their use of camp for a one-year period.

How are we charged, by building or per person?
Although you have reserved specific residential facilities, the final bill will be based on the number of attendees confirmed 72 hours in advance, or more if there are additional registrants. The deposit required per building is also the minimum income guaranteed per building.

Do you require a minimum number of attendees in a retreat group?
Although we do not require a minimum number of attendees, we do require a 40 person minimum to open up camp for a group. If there are other groups at camp at the same time, smaller groups are welcome.

Do our rabbi, cantor and educator pay for their rooms when they come to OSRUI?
Your congregation will be charged for the number of staff you bring. Based on the size of your group, you will be charged a reduced rate for some of your professional staff (and their spouses or partners, if applicable).

Some of our group are arriving late, skipping a meal, or leaving early. Can they get a credit?
We regret we cannot offer a reduction in price for missed meals or nights by group members.

Facilities

When we sign a contract and pay a deposit does that guarantee that we will be able to use that living facility?
If, as the date of your event nears, you find that you will be bringing a smaller or larger group to camp, OSRUI reserves the right to reassign you to a more appropriate living facility. If you have reserved two buildings, but have lower attendance than anticipated, OSRUI reserves the right to reassign you to only one of the buildings.

Our adult or family group has reserved the Lodge (or Bayit or other housing facility). What other facilities can we use?
Your main programming space is the meeting room in the building(s) you have reserved. The Sports Center may also be available for recreation. Please indicate the times you would like to use these buildings on your Events Arrangement form.

If the Lodge (or Bayit or Daniel M. Soref Education and Alumni Center) is not being used when we are at camp, can our group use those meeting spaces as well?
The Lodge, Bayit, and Daniel M. Soref Education and Alumni Center are reserved for use by adult and family groups only, and are reserved for the use of the retreat group that has rented the entire building. If available, the meeting rooms can be rented to other groups for a day rate of $250.

Our youth group has reserved a cabin. What other facilities can we use?
When a youth group reserves a cabin or the health center, we allow for two faculty rooms in another building for their rabbi or adult staff. If you need more than two faculty rooms, please let us know as soon as possible. Space permitting, we may be able to offer you more than two faculty rooms. Please check a current price list for the price of the faculty room(s). Depending on the size of your group, one or more rooms are allowed at a discounted price.

Each youth group is entitled to a main programming space. Available programming facilities for youth groups include: the Sports Center Moadon (lounge), Port Hall, and the Tiferet Beit Am. Each of these spaces has an ark with Torah, is stocked with prayer books, and can be set up with tables, chairs, and a TV with DVD player. The Sports Center may also be available for recreation. Please indicate the times you would like to use these buildings on your Events Arrangement form.

Can youth groups use the Lodge, Bayit and Daniel M. Soref Education and Alumni Center meeting rooms and kitchens?
The Lodge, Bayit, and Daniel M. Soref Education and Alumni Center are reserved for use by adult and family groups only. Although a youth group’s faculty rooms may be assigned to one of these buildings, the kitchen and meeting space are reserved for the use of the retreat group that has rented the entire building.

Can we use the dining hall for programming?
Due to health regulations, we regret the dining hall is not available for use other than during meals. Groups may not use the dining hall lobby or various dining rooms for check-in or programs.

Will our group be sharing programming facilities when we use Camp for a event?
The camp staff does its best to accommodate all groups in the programming facilities of their choice; however, if this is not possible the group will be contacted and asked to use a different facility. OSRUI tries to use its facilities in the most cost-effective way possible to keep your costs down and therefore attempts to make the best use of the Camp during the weekend.

We reserved a residential facility. Can we use all the rooms?
OSRUI reserves the right to use two rooms in each residential facility for faculty and staff for other groups on camp. Please confirm the number of rooms available for your group with the OSRUI Program Coordinator.

Please email or fax your room assignments to the OSRUI Program Coordinator one week prior to your event. We need to know who is going to be in each room for set-up, liability and billing. >>

Can we use one of the Lodge or Daniel M. Soref Education and Alumni Center residential rooms for babysitting or children's programs?
Yes, you can use one of the rooms in the Lodge (or Daniel M. Soref Education and Alumni Center) for babysitting, but you will be charged for using the room at the single adult price.

Where do children stay during family retreats? Do they stay with their parents?
There are three options for children and youth who are attending OSRUI with their families: stay in a cabin facility, in their parents' room, or in a room next to their parents. Children and youth can stay, with chaperones or staff, in the Health Center or East or West Cabin. Many congregations reserve these facilities during family retreats for their children approximately age eight and up. Children can also stay in their parent’s room. Cots and porta-cribs are available at an additional cost, or children can bring their own sleeping bags and sleep on the floor in their parents' room. Or children can stay in a room adjoining their parents, but this is at an additional cost.

Is there a smoking area?
Olin-Sang-Ruby Union Institute is a NON-SMOKING facility. Smoking is not permitted either inside or outside of buildings.

Meals

What time can we have our meals?
Meal times at OSRUI are as follows: Breakfast is served between 8:30 and 9:30 am; Lunch is served between 12:00 and 1:00 pm; Dinner is served between 6:00 and 7:00 pm (6:30-7:30 pm Fridays). Let us know what time during these ranges you would like your meals to be served.

Is the food at OSRUI kosher?
Olin-Sang-Ruby Union Institute, as a camp and meeting center of the Union for Reform Judaism, uses only certified Kosher meat and does not mix milk with meat. You can expect that no milk or milk derivatives will be used at a meat meal. We do not use separate dishes, cutlery, or serving pieces.

Can I choose my menu or request specific menu items?
Our kitchen manager determines all the menus. A Shabbat dinner is served on Friday evening, including grape juice, chicken and challah. Most meals are served as a buffet.

You will be asked to help clean up after meals. Everything should be cleared from the tables. Return serving pieces to the cart, and stack dishes and silverware on the dish carts.

What about diet restrictions? Are vegetarian meals available?
Let us know at least one week in advance of your event how many in your group would like vegetarian meals or have other diet restrictions. We deeply regret we are unable to provide individually prepared meals for folks with specific diet requirements. We are happy to provide a menu for them to review in advance.

A vegetarian option is available at no extra charge with advance notice. For those who are lactose intolerant, the OSRUI kitchen stocks non-dairy ice cream and soy milk.

Nuts -- we do not use peanuts, peanut butter or peanut oil in cooking. Some of the food ingredients we use have been manufactured in a facility where nuts may have been present. Peanut butter and jelly is available at every meal as an alternative menu item. If you do NOT want peanut butter present in the dining hall during your retreat, please notify us in advance.

Gluten-free diets -- We have some gluten-free products in stock in the dining hall such as: gluten-free bread, buns and muffins, cereal, and brown rice pasta. Let us know at least a week in advance if someone in your group requires these foods.

All water on camp is filtered. We regret we cannot provide bottled water.

Can we bring wine?
OSRUI does not have a liquor license. You are welcome to bring and serve wine to your group, but we cannot serve it for you. We request that alcohol be consumed discreetly, adults only.

Are snacks included in the price?
Dessert is provided at lunch and dinner. Special snack and dessert trays, including fruit, veggie, and cheese platters, and special desserts (s’mores, ice cream sundaes) can be ordered at an additional price. Youth groups can request one simple snack per day at no additional charge (for example cookies, chips or granola bars).

Packing Lunch “to go” on Sunday
As a courtesy to youth groups who have a long bus ride home, with advance notice, youth can make their own sandwiches and pack a brown bag lunch “to go” at breakfast on Sunday. The lunch will consist of items such as: sandwich (cheese or peanut butter and jelly), whole fruit, chips, cookie, juice box

Bringing food from outside into the dining hall
Due to health regulations, food prepared outside of our kitchen cannot be brought into our kitchen or served unless it is commercially prepared. For example, you can bring in a commercially baked cake for dessert, or packages of lox to be served with a bagel breakfast. Please let us know in advance if you will be bringing food in.

What We Provide

Are linens provided?
Blankets, pillows, sheets, and towels are provided for adult and family groups in the Bayit, Lodge, Daniel M. Soref Education and Alumni Center, and Nerenberg Family Center. Youth staying in the East or West Cabin or the Health Center must bring their own linens and/or sleeping bag, and towels.

Are kippot, tallitot and prayer books available? How about Havdalah supplies?
There are arks with Torahs in many of the buildings on camp including the Bayit, the Lodge, the Daniel M. Soref Education and Alumni Center, and the Sports Center Moadon; and Mishkan T'Filah is also available in all these buildings. There are limited numbers of Torah commentaries. Kippot and tallitot are located in all these buildings as well, and are frequently stored in the bottom of the arks. Spice boxes, candles, grape juice, Kiddush cups and matches are stored in the resident director's house. Please return them after use.

Is a TV/VCR/DVD available for our use? Does OSRUI have a sound system available? What about a digital projector?
We have a large screen TV in Port Hall, and in addition, TV sets and DVD players are available in the Lodge, Bayit, Daniel M. Soref Education and Alumni Center, and the Sports Center. We do not have cable or satellite TV service and TV reception on camp is very poor. There is a built-in sound system in the dining hall, and microphones are available for use in other buildings. Make sure you indicate you want to use this equipment on your Events Arrangement form.

OSRUI has a digital projector and screen that retreat groups can use. Make sure you bring the appropriate cable for connecting your laptop to a digital projector.

Does OSRUI provide office supplies? Do you have large pads of paper, markers, etc.?
We regret we are unable to provide supplies for your event. We do however have easels and dry erase boards. Make sure you indicate you want to use them on your Events Arrangement form.

Please describe the recreational facilities.
Olin-Sang-Ruby Union is located in Oconomowoc, Wisconsin and sits on over 200 acres of land adjacent to Lac LaBelle - a clear inland lake over seven miles around. Many of our guests enjoy a leisurely walk, a more vigorous jog, and some bring their bicycles for bike riding both on and off camp and along the lake.

A full range of indoor sports such as basketball, volleyball and gaga can be played on the large wooden gym floor in the Sang Sports Center, and there is also a game room with foosball, ping pong and air hockey. Many youth groups like to play "gaga" in the gym or Port Hall. During the winter, we have sleds for sledding down Bayit Hill. There are also outdoor basketball courts, a softball diamond, tennis courts, and soccer fields. Some balls and sports equipment is available. Please indicate what equipment you would like to use and what time you would like to use the Sports Center or Port Hall during your event on your Events Arrangement form.

Dos OSRUI provide transportation?
Transportation is not included and each group is responsible for making their own arrangements. >>Driving directions to OSRUI.

Van Service to Camp
We have made arrangements with GO Riteway to offer van service to the camp at a discounted rate from the Milwaukee Airport (Mitchell Field).

Finalizing Arrangements

When do we notify the camp about space requests, meal times and our schedule?
If you have already scheduled a weekend event with us, please click here to download, fill out, and return an Events Arrangement Form at least 2 weeks before your event to finalize plans for your event. Email or fax the Events Arrangement form, your event schedule, and room assignments to the OSRUI Program Coordinator. The final bill will be given to you 24 hours before your retreat and will be based on the number of attendees confirmed 72 hours in advance, or more if there are additional registrants. Payment may be made by mail to the Deerfield office within 10 days: 1121 Lake Cook Rd, Suite D, Deerfield IL 60015.

Anything else I need to know?
We request your help in keeping our operating costs low, so we can keep your costs down. Turn off lights, close windows and doors, and treat furniture and bedding respectfully.

Before you leave, all furniture must be moved back to its original position. You will be asked to take linens off the beds and place all linens and towels in the hampers in the hallways. Fold the blankets, and place the blankets and pillows on the shelf in your rooms. Empty trash from your rooms into the garbage cans in the hall. Clean up all common areas you used, including refrigerators, kitchens and meeting areas. Stack chairs in these areas and sweep or vacuum. Checkout time is 1 p.m.

What if I have more questions?
Please contact Barbara Gordon, OSRUI Program Coordinator at:
bgordon@urj.org
Phone: 847-239-6984
Fax: 847-509-0970